Link a WhatsApp number with a QR code, carry on the conversations your leads start, and answer every chat from the same inbox as LinkedIn, email and Instagram.
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WhatsApp gets answers, but the chat is stuck on one phone.
People read WhatsApp, and they answer fast. But the conversation lives on one person’s phone, so the rest of the team never sees it, and nobody else can pick it up when that person is out.
Answer WhatsApp as a team, in one inbox with LinkedIn, email and Instagram.
WhatsApp conversations sit in the one list with everything else, laid out like WhatsApp itself. Tag them, assign them and reply from the team, not from one person’s phone.
- AI tags every WhatsApp reply by intent and adds a one-line summary, and a reply stops that lead on every channel.
- It works like WhatsApp: ticks, quoted replies, reactions, forwarding, photos and files. Voice notes play in the thread with a transcript underneath.
- Opening a chat in the inbox marks it read on the phone too, so the number’s owner can see the team has it.
- AI replies to interested leads for you, or Claude or ChatGPT drafts an answer for you to approve.
Start on LinkedIn, then carry the conversation to WhatsApp.
Start on LinkedIn, and move to WhatsApp when the lead asks you to. The “LinkedIn first, WhatsApp through the conversation” template sets it up.
- The sequence runs on LinkedIn and stops the moment the lead replies, so nobody gets chased after answering.
- When they share their number, you pick it up on WhatsApp, with their LinkedIn reply saved as the reason you’re there.
- A Switch channel step moves the lead to WhatsApp when they’re ready, and sends them down another path when they aren’t, so nothing stalls.
Follow up with opted-in leads and customers from one template.
For leads who already agreed: a form opt-in, an existing customer, a number shared in a conversation. The “WhatsApp follow-up for consented leads” template sets up the whole follow-up for you.
- Only the leads you choose get a message, based on how they opted in.
- Numbers that aren’t on WhatsApp are skipped before anything sends, so they never hold up the rest.
- One message, then one follow-up three days later. A reply ends it and the inbox takes over.
Link a number you already use with a QR code.
The number’s owner scans a code on a secure page, from WhatsApp → Linked devices. Nothing is shared beyond the link.
- No Business API and no templates to approve. The number works as a linked device, the same way WhatsApp runs on a laptop.
- Connecting someone else’s number? Send the owner a sign-in link, and the phone never leaves their hands.
- The whole team answers from the inbox, whoever’s phone the number is on.
Message more people on WhatsApp as your replies grow.
Each number starts new chats gently and earns more while people keep answering, which is exactly what WhatsApp watches. New chats go only to people with a reason to hear from you.
- Every number earns more new chats as its reply rate grows, and eases off on its own if people stop answering.
- New chats go to people who agreed to hear from you: they messaged you first, opted in on a form, are an existing customer, or shared their number in a conversation.
- The Consent report lists everyone contacted on WhatsApp, with the reason and the evidence for each, ready to export.
Every WhatsApp chat sits in the team inbox, not on one person’s phone.
Anyone on the team can pick up a chat, tag it and reply from the inbox, and a reply on WhatsApp stops that lead on every other channel.
Who uses it
Sales teams
Move buyers who replied on LinkedIn to WhatsApp, where a call gets booked in minutes, and keep the chat in the team’s inbox.
See how they use itRecruiters
Candidates who share their number get their interview slot on WhatsApp, with every chat next to the InMail that started it.
See how they use itAgencies
Connect each client’s number with a sign-in link, and show them a consent report for every chat you started.
See how they use itAvailable on every plan. Each connected number counts as a sender.See pricing
WhatsApp questions.
Can I send cold messages on WhatsApp?
No. A sequence can only start a WhatsApp chat with someone who has a recorded reason to hear from you: they messaged you first, opted in on a form, are an existing customer, or shared their number in a conversation. The check runs when the message is planned and again when it’s sent. Replies to people who write in are always allowed.
Is this the WhatsApp Business API?
No. You link a number you already use as a linked device, by scanning a QR code from WhatsApp → Linked devices on the phone. There are no message templates to get approved. GrowthxAI Outreach is not affiliated with WhatsApp or Meta.
Why does the number have to be 6 months old?
Fresh numbers are often restricted after only two or three new chats. You confirm the number has been in real use for at least 6 months when you connect it, and that’s recorded with your name and the date. Without it the number stays at 2 new chats a day.
How many new chats can a number start a day?
2 at first, then 5, 10, 20 and 35 as the number earns them with replies: a 40% reply rate or better to reach levels 1 and 2, 45% for level 3 and 50% for level 4. Messages in chats that already exist are capped at 100 a day, and replies from the inbox don’t count at all.
What happens when someone replies “stop”?
Their consent is withdrawn, their number is suppressed, and they leave every WhatsApp sequence in the workspace. A reply of any kind, on any channel, also stops every sequence they’re in.
Can I connect a colleague’s or a client’s number?
Yes. Click Copy sign-in link and send it to the number’s owner. They scan the QR code with the phone that has the number, so it never leaves their hands. The link expires after 15 minutes.
Will the number get restricted?
No tool can promise that, and the number’s owner carries the risk. What we do: only start chats with people who agreed, check every number is on WhatsApp first, wait 24 hours after each connect, space messages 20 to 90 seconds apart, and drop a level the moment the reply rate slips or someone blocks the number.